ctcLink Accounting Manual | 20.10.60 Recording State Operating Appropriations in ctcLink

20.10.60.1 Recording State Operating Appropriations in ctcLink

Colleges regularly receive operating allocation information from the State Board Operating Budget department. The report provides information on amounts by state fund and appropriation plus other more detailed information.

Figure 1 Fiscal Year Allocation #1 Fund Summary

Figure 1 Fiscal Year Allocation #1 Fund Summary

Figure 2 Example: Fiscal Year Initial Allocation Provisos

Figure 2 Example: Fiscal Year Initial Allocation Provisos

State Board Accounting and Business Services staff receive a raw data file containing the amounts by district, fund and appropriation index. This information is uploaded into ctcLink by business unit, fund and appropriation is account using account 9000001 – State Operating Allocation.

Each district’s data is summarized in a tab in the Excel worksheet showing the previous allocation total, changes to the allocations and the revised allocation by all the elements of the allocation model.

Figure 3 Example: Provisos and Earmarks Detail

Figure 3 Example: Provisos and Earmarks Detail

20.10.60.2 Comparing Expenditures to State Appropriations

To allow colleges to monitor spending against state allocations, SMARTER reports were created:

  • QFS_GL_QA_210_OP_OVERSPENT_2

Figure 4 Description: #210 - Overspent Op Fund 1-132

Figure 4 Description: #210 - Overspent Op Fund 1-132

 

20.10.50 Allocations to Districts   <<  20.10.60  >>  20.20 Local Operating Budget